Better Business Through Data Analysis & Monitoring My Account

Exporting Data from 3 Commonly Used Applications

Tech Tip Explains How to Export Data from SAP, PeopleSoft and QuickBooks

Before any work can be done in IDEA, you’ll first need to acquire the data to be analyzed.

Here are the steps to export data from three commonly used applications; SAP, Peoplesoft and QuickBooks. Note that your exact steps may vary slightly depending on the version of software you are using.

Exporting Data from SAP

The easiest method to export data from SAP is to use SmartExporter. This tool is used to connect IDEA directly to your SAP system. It then exports the required table(s) and automatically creates a new IDEA database for you. If you don’t already have SmartExporter, please contact your Audimation Account Manager to get more information.

If you don’t want to use SmartExporter, you can still export your data to an Excel file which can then be imported into IDEA.

  1. In full-screen mode, choose List → Export → Spreadsheet. If you have a choice of more than one format, the Select Spreadsheet dialog box opens.
  2. In the Select Spreadsheet dialog box, select .XLSX or .XLS.
  3. Confirm the settings.
  4. In the dialog box that appears, specify the path and name of the file and save the file. For some formats, you also need to specify other settings for the file that is saved.
  5. Make the required settings, where applicable.

This will open the data in a new Excel spreadsheet which can then be imported into IDEA.

Exporting Data from PeopleSoft

PeopleSoft supports integrations with several different reporting tools, such as Crystal, SQR, PS/nVision, Application Engine, and BI Publisher. Reports are typically created by application developers using the corresponding window-client based designer. In most cases, PeopleSoft Query is the primary data source for data from a PeopleSoft database. Users can then use reporting tools to apply additional formatting (HTML, PDF, XLS, XML, and so on) to the data to create a report.

However, if you have PeopleSoft Pure Internet Architecture access from a browser and do not have access to any PeopleSoft client tools, then you have limited options for customizing PeopleSoft reports.

To provide the flexibility to accomplish reporting tasks from Pure Internet Architecture, PeopleTools has provided a way of extracting, transforming, and distributing data from there without the need to access any client tools.

Note that these instructions are for existing queries. You may need to get a system administrator to assist you if you need to create a new query from scratch.

  1. Navigate to the desired page and select Query Viewer.
  2. Enter the query name and click Search.
  3. Click the Run link for the query.
  4. The query prompt page appears. Enter your Business Unit, Ledger, Budget Reference, DeptID, Fund, Program and Project values. Click the View Results button.
  5. The query results display beneath the entered criteria. To send the query results to an Excel spreadsheet, click on the Excel Spreadsheet link located above the query results.
  6. The File Download window appears. Click on the Save button. Choose the Open button to view results in Excel without saving the file.
  7. Select the save location (drive & folder), enter a File name and Save as type of Microsoft Excel Worksheet. Click Save.
  8. Once the Download is complete, click on the Open button.
  9. Excel is launched and the results have been saved to an Excel file.

Exporting Data from QuickBooks

Exporting from QuickBooks is a straightforward task.

  1. Click "Reports" at the top of the QuickBooks window and select "Report Center" from the resulting menu. The Report Center window opens.
  2. Select the report containing the data you want to export to Excel and click "Display Report" to view it.
  3. Click the "Excel" drop-down arrow at the top of the report. The Export Report window opens.
  4. Click the radio button by "A new Excel workbook" if you want to create a new Excel workbook, or click the radio button by "An existing Excel workbook" if you want to update an existing workbook. If you choose the former, click "Browse" and select the workbook.
  5. Click "Export" to extract your data from QuickBooks to Excel.
  6. The data should then open in Excel. Make sure you go to File → Save as and save the file to your desired location before closing the worksheet.

To sum up, many ERP systems allow some sort of “export to Excel” function, “file save as” function or “print to PDF” function that will enable you to output data for your IDEA projects. You could also create a direct link to your data using IDEA’s ODBC import capabilities, depending on your IT environment.

If you have questions about this or other IDEA functions, please give our help desk a call at:
888-641-2800 Option 4
Or email us at helpdesk@audimation.com

Print

Number of views (1574)/Comments (0)

Brad Newman

Brad Newman

Other posts by Brad Newman
Contact author

Please login or register to post comments.

Name:
Email:
Subject:
Message:
x
The Power of Field Statistics
7 March 2018

The Power of Field Statistics

IDEA Tech Tip

IDEA’s Field Statistics can save you a wealth of time. It should be the first thing you go to after importing a file. Why?

Read More

Using Data Analytics to Prepare for Fieldwork
20 February 2018

Using Data Analytics to Prepare for Fieldwork

Automating High-Risk Transactions with IDEA

See how a global corporation used IDEA to develop an automated process to prepare auditors for on-site work.

Read More

People. Processes. Tools.
5 February 2018

People. Processes. Tools.

Successful Integration of Data Analytics

Expert IDEA users share their experiences and advice for building and sustaining a successful data analytics program.

Read More

Planning & Scoping Your Audit with Data Visualization
1 February 2018

Planning & Scoping Your Audit with Data Visualization

Data-Driven Insights Save Hours of Effort

Here are some ways IDEA can help you plan and scope an audit using the data visualization features within IDEA.

Read More

Classroom Collaboration at University of Missouri - St. Louis
30 January 2018

Classroom Collaboration at University of Missouri - St. Louis

Student Learn to Develop Analytic Tests

Masters students attending the University of Missouri - St. Louis share their results using data analytics to assess risk, test 100% of the data population.

Read More

Do One Thing Every Day that Scares You
30 January 2018

Do One Thing Every Day that Scares You

Virginia Tech Students Gain Confidence Using Data Analytics

Learn how Associate Professor of Practice Nadia Rogers, CPA, introduced students to IDEA, including types of audit tests that can be performed within the software and various documentation aspects of an audit engagement.

Read More

New Features in IDEA 10.3
29 January 2018

New Features in IDEA 10.3

IDEA now runs faster and offers more flexibility than ever before

The latest version of IDEA introduced a host of new features and improvements.  IDEA now runs faster and offers more flexibility than ever before.

Read More

5 Ways Data Analytics Saves Time
26 January 2018

5 Ways Data Analytics Saves Time

Turn Hours of Work into Minutes

5 time-saving ways data analytics can help you shrink your audit time, while improving the quality of your work.

Read More

Tired of Wrangling Cumbersome Client Data?
24 January 2018

Tired of Wrangling Cumbersome Client Data?

10 Ways Our Importing Services Make it Easy

10 reasons to try our data importing services, which save you time, effort and undue frustration. 

Read More

A Journey in Using Data Analytics
24 January 2018

A Journey in Using Data Analytics

Testimonial from Brian Cullum

Read how Brian Cullum used IDEA to help identify a multi-million-dollar fraud based on the overstatement of the borrower’s lending base.

Read More

Planning & Scoping Your Audit
15 January 2018

Planning & Scoping Your Audit

With Data Visualization

Data visualization is changing the way auditors are communicating with their audiences. Easy planning, find risk areas and prioritize your scope of work.

Read More

Infusing IDEA into Your Organization
16 November 2017

Infusing IDEA into Your Organization

Building a successful and sustainable data analytics program requires a mix of people, processes and products...it all starts with collaboration.

Read More

Using Nested @Functions()
16 November 2017

Using Nested @Functions()

IDEA Tech Tip

Combining @functions in creative ways can open a wealth of new capabilities that you may not have known your IDEA software is capable of.

Read More

IDEA 10.3 Now Available
15 November 2017

IDEA 10.3 Now Available

CaseWare Analytics Launches Update

Newest release of CaseWare IDEA introduces key features and enhancements to help auditors, accounts and other finance professionals improve their audits.

Read More

RSS