Better Business Through Data Analysis & Monitoring My Account

New Features in IDEA 10.3 Part II

IDEA Tech Tip

In a recent article, we introduced the improvements to Stratified Random Samples and Python integration added in IDEA 10.3. But that’s just a small part of the improvements that were made in this release. Many users are finding that the expansion of Field Statistics to include Character fields is a useful new feature. Also, Report Reader has been updated to make it even more useful than before.

Character Field Statistics

One of the many enhancements to IDEA 10.3 is the ability to generate Field Statistics for Character fields. In the past, the Field Statistics options were limited to Numeric, Date and Time fields. This worked well, but there are times when getting statistics for Character fields could be helpful too.

Access to Field Statistics has not changed. Open the database and click on “Field Statistics” on the right side of the screen under Properties. Left click “Character” under Field Type to get a list of Character fields available in the database. Click the fields you are interested in to view the stats. There are two statistics available in this view:

# of Blanks

Shows the total number of blank records for the selected field. This statistic is useful when viewing vendor or customer master data that should not have blanks in certain fields such as zip code or phone number.

# of Categories

This is like a summarization in that it will show how many unique values there are for the specified field. Use this to quickly create a vendor list from your payments database and compare that list to the vendor master to see if payments are going to unrecognized vendors.

Creating a Visualization dashboard for the database allows you to view two other Field Statistics:

# of Duplicates

View the total number of duplicate values for the specified field. This is very handy to run against a field that should be populated with unique values such as invoice numbers, social security numbers, or employee ID’s.

# of Unique Values

This is like the # of Categories statistic in that allows you to view the total number of unique values for the field. This is a good tool for scoping. For example, when trying to decide the number of different inventory items to sample (if you are not required to use a statistical method), use this for help in determining your sampling plan.

Converting PDF FILEs to Text with Report Reader

Importing large PDF files into Report Reader can sometimes take a long time. The can be especially problematic if you need to import the same file more than once. IDEA 10.3 introduced the ability to create a text file from your PDF using the Import assistant. This feature not only adds additional utility to IDEA, it also makes repeated imports much faster and convenient.

To create a text file from the PDF, just start a Report Reader import the way you normally would. Complete the layers and traps and click the Import into IDEA button in the ribbon. This will take you to the last window of the Import Assistant.

Import Assistant - Specify File Dialog Box

Click the checkbox next to “Generate text file from PDF”, name the database and select any other options you require. Then click “Finish”. The import will complete as normal and your text file will be created at the same time. The new file can be found in the Source Files folder for the project you are currently working in. If you need to re-import the file using Report Reader, you should notice that it runs much faster.

We hope this will be very helpful to your team. And, as always, if you have questions about this Tech Tip or other IDEA questions, please give our help desk a call at:

888-641-2800 Option 4

Or email us at helpdesk@audimation.com

Print

Number of views (201)/Comments (0)

Jerry Charping

Jerry Charping

Other posts by Jerry Charping
Contact author

Please login or register to post comments.

Name:
Email:
Subject:
Message:
x
New Features in IDEA 10.3
29 January 2018

New Features in IDEA 10.3

IDEA now runs faster and offers more flexibility than ever before

The latest version of IDEA introduced a host of new features and improvements.  IDEA now runs faster and offers more flexibility than ever before.

Read More

5 Ways Data Analytics Saves Time
26 January 2018

5 Ways Data Analytics Saves Time

Turn Hours of Work into Minutes

5 time-saving ways data analytics can help you shrink your audit time, while improving the quality of your work.

Read More

Tired of Wrangling Cumbersome Client Data?
24 January 2018

Tired of Wrangling Cumbersome Client Data?

10 Ways Our Importing Services Make it Easy

10 reasons to try our data importing services, which save you time, effort and undue frustration. 

Read More

A Journey in Using Data Analytics
24 January 2018

A Journey in Using Data Analytics

Testimonial from Brian Cullum

Read how Brian Cullum used IDEA to help identify a multi-million-dollar fraud based on the overstatement of the borrower’s lending base.

Read More

Planning & Scoping Your Audit
15 January 2018

Planning & Scoping Your Audit

With Data Visualization

Data visualization is changing the way auditors are communicating with their audiences. Easy planning, find risk areas and prioritize your scope of work.

Read More

Infusing IDEA into Your Organization
16 November 2017

Infusing IDEA into Your Organization

Building a successful and sustainable data analytics program requires a mix of people, processes and products...it all starts with collaboration.

Read More

Using Nested @Functions()
16 November 2017

Using Nested @Functions()

IDEA Tech Tip

Combining @functions in creative ways can open a wealth of new capabilities that you may not have known your IDEA software is capable of.

Read More

IDEA 10.3 Now Available
15 November 2017

IDEA 10.3 Now Available

CaseWare Analytics Launches Update

Newest release of CaseWare IDEA introduces key features and enhancements to help auditors, accounts and other finance professionals improve their audits.

Read More

Innovation Starts with IDEA
14 November 2017

Innovation Starts with IDEA

Wrap Up - Part 1

More than 100 IDEA users gathered in Houston on November 1-2 to learn new strategies for implementing and growing their use of data analytics.

Read More

Expert Data Importing Services Available
17 October 2017

Expert Data Importing Services Available

Our goal is to eliminate the inherent time and frustration of importing challenging files so professionals can focus on more value-add tasks.

Read More

Fraud: An Ounce of Prevention...
17 October 2017

Fraud: An Ounce of Prevention...

When it comes to fraud, an ounce of prevention is worth a pound of cure. The full impact of fraud can be devastating, well beyond the financial loss.

Read More

GreenSky Loan Servicing Company Reduces Monthly Statement Review from Days to Minutes with IDEA
17 October 2017

GreenSky Loan Servicing Company Reduces Monthly Statement Review from Days to Minutes with IDEA

Auditors are able to access and analyze raw data with IDEA, which has significantly reduced their need to wait on IT for reports.

Read More

Take a Lean Six Sigma Approach for Audits
19 September 2017

Take a Lean Six Sigma Approach for Audits

Henry Ford once said that if he had asked people what they wanted, they would have said faster horses. Constant innovation keeps businesses thriving.

Read More

Agile Analysis Techniques for the GL
19 September 2017

Agile Analysis Techniques for the GL

Shortcuts to find anomalies and outliers in the general ledger - speed up your analysis with the Financial App

Read More

RSS