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School Districts

CaseWare IDEA Applications


Schools have many of the standard ledgers, payroll and accounts payable can be key concerns. Typical test areas include:

Asset Management

  • Identify fully depreciated items and assets higher than replacement cost
  • Recap asset values, in value order, by net or cost amount
  • Recalculate expense and reserve amounts using replacement costs
  • Compare useful lives of assets by category
  • Extract assets with useful lives or depreciation rates beyond set norms.

Kickback or Conflict-of-Interest Schemes

  • Look for vendor prices greater than the standard
  • Identify price increases greater than acceptable percentages
  • Check for continued purchases in spite of high rates or returns, rejections, or credits
  • Look for high volume purchases from one vendor

Phantom Vendor Schemes

  • Match names, addresses, and phone numbers between employee and vendor files
  • Check vendor addresses against marketing address lists

Policy Compliance

  • Monitor the retention of various records and documents to ensure compliance with government (Federal State) and/or local regulations
  • Extract transactions by funding code, fiscal year, and obligation control level and then compare to encumbrances
  • Analyze rates and license fees on licenses to determine bylaw compliance
  • Match vendor address files with employee address files to ensure compliance with vendor restrictions
  • Extract purchase orders below the dollar amount requiring compliance with sealed bids
  • Extract transactions of assets funded by federal grants to ensure compliance with grant requirements
  • Sort contracts databases by contract or cost types to test compliance with government contract terms

Questionable Invoices

  • Identify invoices without a valid purchase order
  • Look for invoices from vendors not in the approved vendor file
  • Find invoices for more than one purchase order authorization
  • Identify multiple invoices with the same item description
  • Extract vendors with duplicate invoice numbers
  • Look for multiple invoices for the same amount on the same day
  • Find invoice payments issued on non-business days (e.g., Saturdays and Sundays)
  • Identify multiple invoices at or just under approval cut-off levels

Areas of Applications , CaseWare IDEA



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